Reading email

When you use Windows Live Mail as your e-mail program, you read the messages that you receive in an area known as the Inbox. To open the Inbox in Windows Live Mail and read your e-mail, take these steps:

1. Launch Windows Live Mail (StartOAll ProgramsOWindows LiveOWindows Live Mail).

2. Click the Sync button on the Windows Live Mail toolbar. If you have more than one e-mail account defined for Windows Live Mail, click the Sync drop-down button and then choose All E-Mail Accounts from the dropdown menu or press F5.

Windows Live Mail opens a connection to your mail server, where it checks for any new messages to download. New messages are then downloaded to your computer. The program also selects the Inbox view in the Navigation pane, which lists the messages in the Inbox in the Information viewer, while at the same time selecting the last message received at the top of the viewer so that details of its text are displayed in the Reading pane.

You can also open this Inbox view by clicking the Inbox button under the mail account name in the Navigation pane.

Descriptions of any new messages appear in bold in the Inbox List pane to the immediate right of the Navigation pane: Priority (indicated by an exclamation mark), Attachments (indicated by the paper clip), Flagged Messages (indicated by the flag), From, Subject, and Received (showing both the date and time that the e-mail was downloaded on your computer).

Note that messages that you haven't yet read are indicated not only by bold type, but also by a sealed-envelope icon next to the message name. Mail messages that you have read are indicated by an opened-envelope icon.

3. To read one of your new messages, click its name in the List pane of the Inbox.

The text of the message that you select then appears in the Detail pane to the right of the List pane in the Windows Live Mail window.

If the e-mail uses the high-priority exclamation mark icon, chances are good that you may have to reply to it right away. You can respond to the message by clicking either the Reply or the Reply All button, as spelled out in Step 7.

4. (Optional) To open the file or files attached to the e-mail message with its native program (or at least one that can open the file), click the paper-clip icon and then choose the name of the file to open in the pop-up menu. To save the attachments as separate files on your hard drive, choose Save Attachments from this pop-up menu, select the folder in which to save the files in the Save Attachments dialog box and then click Save.

5. (Optional) To print the contents of an e-mail, press Ctrl+P and then click Print in the Print dialog box.

Sometimes, you may need to print a hard copy of the message to share with other, less fortunate workers in the office who don't have e-mail. (If they do have e-mail, forward the message to them instead, as I cover in the optional Step 8.)

6. (Optional) To save the contents of an e-mail as a separate e-mail file, choose FileOSave As from the Classic menus (Alt+MM) to open the Save Message As dialog box. If you want to edit the filename, make your changes to the name in the File Name combo box. To save the file in a folder different from the one shown in the Save In field, position the mouse over this field and then click the drop-down button and select a new destination on its list. Alternatively, click the Browse Folders button to expand the Save Message As dialog box and then select a new folder by using its Navigation pane. Then click the Save button.

7. (Optional) To reply to the author of the e-mail message, click the Reply button on the Windows Live Mail toolbar. To send copies of the reply to all the others copied on the original message as well, click the Reply All button instead.

After you click one or the other of these buttons, Windows Live Mail opens a message window in which

• The sender of the original message is listed as the recipient in the To field.

• The subject of the original message appears in the Subject field, preceded by the term Re: (regarding).

• The contents of the original message appear in the body of the reply beneath the heading Original Message, followed by the From, To, Date, and Subject information from the original message.

Add the text of your reply above the text of the original message and send the reply (by pressing the Send button, Ctrl+Enter or Alt+S).

Sometimes, in addition to or instead of replying to the original message, you need to send a copy of it to someone who wasn't listed in the Cc field. To send a copy to this person, you forward a copy of the original message to the new recipients of your choosing.

8. (Optional) To forward the e-mail to another e-mail address, click the Forward button on the Windows Live Mail toolbar. Then fill in the recipient information in the To field and, if applicable, the Bcc or Cc fields; type any additional text of your own above that of the original message; and send the forwarded message on its way (by clicking the Send button or pressing Ctrl+Enter or Alt+S).

When you forward a message, Windows Mail copies the subject line and contents of the original message to a new message, which you then address and send.

JjP fr- If you ever open an e-mail and then don't have time to really read through it and SiV digest the meaning, you can, if you like, have Windows Live Mail mark the mes-sJJ sage as unread to remind you to reread it when you have more time. To mark a read e-mail message as unread, choose EditOMark as Unread from the Classic menus (Alt+MM). Windows Live Mail then replaces the open-envelope icon in front of the current message with the closed-envelope icon. To temporarily hide all messages in the Inbox except those you haven't yet read, choose ViewOShow or HideOHide Read Messages from the Classic menus (Alt+MM). To later redisplay both the read and unread messages in the Inbox, you then choose ViewOShow or HideOShow All Messages.

wi Keep in mind that as part of the security features in Windows 7, Windows Live

Mail now automatically blocks the display of all pictures in incoming messages (to prevent the sender from harming your computer). If you trust the source of the message, you can display the images by clicking the note at the top of body of the e-mail to let Windows Live Mail know that you want to view the blocked pictures.

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