Adding recipients to the Contact List

Windows Live Mail makes it easy to maintain an address book (referred to as Windows Live Contacts), where you can store the e-mail addresses for all the people you regularly correspond with. If you're switching from some other e-mail program (such as the one that comes with Netscape Navigator), and you've created an address book with that program, you can even import all the addresses into the Contacts List so you don't have to reenter them.

To add a new recipient to the Windows Live Contacts list, follow these steps:

1. Launch Windows Live Mail (StartOAll ProgramsOWindows LiveOWindows Live Mail) and then click the Contacts button near the bottom of the Navigation pane (refer to Figure 8-1) to open the Windows Live Contacts window.

2. Click the New button on the Windows Live Contacts toolbar to open the Add a Contact dialog box.

Fill in the First Name and Last Name fields and then select the Personal E-Mail text box, where you type the recipient's e-mail address before adding the optional Home Phone and Company information.

(Optional) In the Add a Contact dialog box, click the Contact button in the Navigation pane and then add the work e-mail address in the Work E-Mail field and any alternative e-mail address in the Other E-Mail field.

If you want to make the work or alternative personal e-mail address the default address that Windows Mail automatically uses when you compose a new message, you need to select Work or Other in the Primary E-Mail Address drop-down list when the Contact button is selected in the Add a Contact dialog box.

To use a contact's work or alternative e-mail address in a new message, you need to click the To button in the new message and then select that e-mail address in the Select Contacts to Send E-Mail To dialog box.

(Optional) If you want to add other information about the contact, such as home and work contact information or personal notes, click the Contact button in the Add a Contact dialog box and fill in the appropriate fields.

Click the Add Contact button to close the Add a Contact dialog box.

Windows Live Mail returns you to the Windows Live Contacts window, where an icon for the new contact appears. You can display the particulars, such as the name, e-mail address, business phone, and home phone displayed for any contact in the list by selecting his or her icon.

When you finish adding and modifying contacts in the Windows Live Contacts window, close it by clicking its Close button.

To import the addresses from an existing address book created with Eudora, Microsoft Exchange, Microsoft Internet Mail for Windows, Outlook Express, Outlook, or Netscape Navigator into the Contact List, or to import addresses stored in a comma-separated text file, follow these steps:

1. Launch Windows Live Mail (StartOAll ProgramsOWindows LiveOWindows Live Mail) and then open the Windows Live Contacts window by clicking the Contacts button in its Navigation pane.

2. Click the Menus drop-down button on the toolbar — the button on the right side of the bar to the immediate left of the Help button.

3. Highlight the Import item on the Menus drop-down menu and then select the type of address book file you want to import in the list box on the submenu: Windows Address Book (.WAB), Business Card (.VCF), Microsoft Office Outlook Address Book, Address Book for Current Windows User, or Comma Separated Values (.CSV).

If an Import Wizard dialog box opens to prompt you for the location of the file of the address book you selected and later for the particular fields you want to include, browse for the file and then select the fields to use before you click the Finish button. Windows displays a Contacts Import dialog box that shows you the progress of the contacts import.

4. After Windows Live Mail finishes importing the names and e-mail addresses of all the contacts in the existing address book, close the Contacts Import dialog box by clicking its OK button to return to the Windows Live Contacts window.

Icons for all the contacts in the imported address book now appear in the Contacts window. To display a list of the full names along with e-mail addresses and business and home phone numbers in the window, click the Menus button and then select List from its drop-down menu.

5. (Optional) To filter out all contacts except for those in a particular group of contacts, click the category button (Coworkers, Family, Favorites, or Friends) under Contact in the Navigation pane.

Coworkers, Family, Favorites, or Friends are the four predefined categories that are automatically available in the Live Contacts window. To add your own categories to this list, click the Create a New Category link at the bottom of the Navigation pane and then enter the name of the category in the text box at the top of the Create a New Category dialog box and select all the contacts you want added to this category (by clicking their names in the list box below). Then click Save.

6. When you finish filtering and viewing the contacts list with the imported contacts, click the Close button in the upper-right corner of the Windows Live Contacts window to close it.

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