Creating and Using Calendars

The true power of Windows Live Calendar is its capacity for creating and managing multiple calendars. If you would like to have separate calendars for work and play, or perhaps you would like to manage the calendars for each of your family members and see them all together at a glance to avoid conflicts, you can do this by creating multiple calendars. Because each calendar has a separate color code, it is easy to tell which appointments, meetings, and commitments are related to which calendar.

To create a new calendar, all you need to do is click the "Add calendar" link or click the Options button to the right of the New button on the toolbar and then select Calendar. Alternatively, you can press Ctrl-Shift-D to create a new calendar. In the Add a Calendar dialog box, shown in Figure 16-14, you can then set the name of the new calendar and select a color for the calendar's events. You can also enter a description of the calendar and optionally make the calendar your primary calendar.

When you create events, Windows Live Calendar adds them to the active calendar by default. Calendars have two key properties that you can manage: a title and an associated color. You can edit calendar details by clicking the calendar name and then selecting Properties.

When selecting a color to associate with a calendar's events, use a unique color for each calendar so that it is easy to distinguish the owner or purpose in the master calendar. For example, you might want to use red, blue, green, yellow, and orange as the colors for five different calendars.

By default, items for all calendars are shown on the master calendar. To hide a calendar's items, clear the related checkbox. If you later want to display the calendar's items and tasks, select the related checkbox. You also can hide the calendar's items and hide the calendar's entry by clicking the calendar and selecting the "Hide this calendar from list" option. To restore hidden calendars, click any available calendar and then select the "Add hidden calendars to list" option.

Figure 16-14. Setting the calendar name and color

If you no longer need a calendar, you can permanently delete the calendar and all related events. To delete the calendar, click it, and then select Delete from the menu that pops up. When prompted to confirm that you want to delete the calendar, click Delete again.

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